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  1. #1
    Catarro is offline Member 514 points
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    Apostille question.

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    Hi guys, this question has plagued my mind.

    I'm applying to romania this year and have a question about the process regarding the apostille that all diplomas must bear (if you are from the EU) that no one seems to know the awnser for (not even the secretary folks).

    This is what i did:

    1- I grabbed my diploma, and went to the service where they apostille stuff. They fixed the apostille to the diploma in the form of a sheet of paper with a plastic seal. So the document has 2 pages now.

    2- Then, what I did, was to grab the 2 page document (apostille + diploma) and made legalized copies with a notary.

    3- I am going to send the legalized copy of the document. So the legalized copies are copies of the diploma + the apostil. Im not sending the diploma or the apostille per si, but legalized copies of both.

    Is this correct?

    Or do I need to:

    1- make a legalized copy of the diploma
    2- apostille the copy
    3- send the copy of the diploma + the original apostile
    Last edited by Catarro; 06-02-2011 at 10:05 AM.

  2. #2
    waltfw is offline Senior Member 519 points
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    I think either way is fine. Honestly at this point you would need a lawyer to answer this question. Not everyone even gets the apostille (although that's taking a risk imo).

    You may know this already, but the point of the apostille is for documents to be interchangeable from one country to another. Every country has their own rules about notaries, authentications, legal status, and so on. A long time ago, in order for a document to have legal status in a foreign country, you had to go to the consulate and get it authenticated there. Then came the Hague treaty and the Apostille - which basically says that each country has its own rules, but so long as the authorities put the apostille on a document, it means the document meets a certain minimum standard and the embassy doesn't have to scrutinize it further.

    Now whether or not you should have technically apostilled the legalized copy instead of the original, I can't say. It probably involves a lot of technical minutiae. And that's something that the authorities are responsible for- if they sealed it, then more than likely the documents are fine. Frankly, I don't think the ministry/university will bother with it either way, given that they couldn't give you an answer. If it makes you feel any better, I had a lot of similar questions about my paperwork. In retrospect, I think a lot of the paperwork is "pro forma" and not such a big deal. Just remember, the apostille is issued by YOUR government so that Romania (or whatever other country) doesn't have to worry about whether the documents are valid. The seal gives them license to just assume that they are.
    Last edited by waltfw; 06-02-2011 at 12:59 PM.

  3. #3
    devildoc8404's Avatar
    devildoc8404 is offline Ultimate Member 12699 points
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    I think it varies from country to country (and, in SE Europe, probably sometimes even from desk to desk). When I registered with my PhD program in Switzerland I had to order an additional original diploma for my degrees to present for registration -- they would not accept a copy, no matter what, not even with an apostille. Then again, the Swiss are pretty organized and structure-happy.

    On the other hand, my medical program in Bulgaria has accepted color copies of documents with apostille, and also has allowed documents that were copied and officially certified by the Bulgarian consulate. I really think waltfw has it right... technically, you would need a lawyer to sort it all out, but you will probably be all right with the efforts that you have taken. Good luck!

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  4. #4
    Catarro is offline Member 514 points
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    Thanks for the answer.

    I know that a lot of people get in trouble with their documents when applying to Romania. One of them sent a certificate which is just like a diploma, with the difference that schools can give you as many certificates as you want, but will only issue one diploma. His application was rejected and he had to go all the way to Bucharest to rectify the situation.

    By judging such cases one can arrive to the conclusion that Romania's ministry is very picky and bureaucratic. I'm wasting a lot of money with translations, legalized copies, and would hate to lose the money plus a school year because of crap like this.

  5. #5
    waltfw is offline Senior Member 519 points
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    Wow. That sucks. There's no other way to say it. I'm amazed the ministry would even know the difference between a diploma and a certificate.

  6. #6
    Catarro is offline Member 514 points
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    Quote Originally Posted by waltfw View Post
    Wow. That sucks. There's no other way to say it. I'm amazed the ministry would even know the difference between a diploma and a certificate.
    So basically you are saying that I shouldn't worry because the ministry doesn't care lol

  7. #7
    mercany is offline Junior Member 510 points
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    Quote Originally Posted by Catarro View Post
    So basically you are saying that I shouldn't worry because the ministry doesn't care lol
    They are having my diploma now already for one month, still not saying whether everything is fine for them or not.
    I can totally understand you.

  8. #8
    Catarro is offline Member 514 points
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    How did you do it with your diploma and the apostille? Did you send the copies of the apostillated documents, or did you send copies with the apostille on them?

  9. #9
    waltfw is offline Senior Member 519 points
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    What I mean is, how would the Romanian ministry know what a foreign diploma is supposed to look like? I suppose they must have a record of the types of diplomas from different countries, but I know in the US for example every school district has a different type of diploma..

  10. #10
    mercany is offline Junior Member 510 points
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    Quote Originally Posted by Catarro View Post
    How did you do it with your diploma and the apostille? Did you send the copies of the apostillated documents, or did you send copies with the apostille on them?
    I didn't get one. When applying to Oradea the secretary told me as I am from Germany it won't be necessary to have the apostille.

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